I’m a junior starting to look into the recruiting process. What would a good first email to a coach be formatted as? What should I include? How long should it be?
I think the emails I wrote to coaches were fairly short and to the point. I had already narrowed down the schools I wanted to apply to so I don’t think I emailed more than four or five coaches at most. I definitely recommend getting an idea of the schools you want to go to first and the program you want to study instead of blindly emailing places that have decent rowing programs but potentially only so-so academics. Being able to say that you’re interested in this school and this program let’s the coach(es) know that you’ve done your research and are actually interested in the university as well, not just the crew team.
Anyways, I introduced myself, said where I was from, the team I rowed for, and that I was interested in the university and potentially joining the team as a coxswain. I emailed them after I’d already made plans to visit the schools so I said that I would be taking a tour of the university and the exercise science department on this day at this time and would there be any chance that we could meet, either at the boathouse or their office, to talk about the program. Two of the schools I wasn’t able to meet with because they weren’t going to be there when I visited (I think it was during spring break but I can’t remember) and two others I did meet with (Syracuse and Virginia). From there I said that I’d attached my rowing resume for them to look at and I hoped to talk with them soon, sincerely, me.
Dear Coach _______,
My name is ____________ and I row/cox for (team name)in (city/state). I’m interested in attending (university name) to study (name of your potential major) and am looking to join the crew team while I am there. I plan on visiting (university name/abbreviation) on (date) to attend their prospective student information session and take a tour the campus and (name of your major/program) department. Would it be possible to meet up at either the boathouse or your office to talk more about the program?
Attached you’ll find my rowing resume with my relevant information and results from the past (#) years. I look forward to hearing from you soon.
Simple, straightforward, and to the point.
With regards to doing unofficial visits like this, the only time you’re not allowed to visit is during the NCAA’s dead period, which is when coaches aren’t allowed to have face-to-face contact with any prospective student-athletes or their parents. You can still communicate through email and phone calls though.
Check out these posts too, they might help you out down the line.